What's different about our rostering software?

Snap Schedule Rostering Software helps you create optimal staff rosters, monitor and control labour costs, manage vacations and holiday leaves, ensure adequate shift coverage, and eliminate scheduling conflicts. — all from a modern Microsoft Office® 2010 user interface.  Unlike web-hosted software, Snap Schedule installs and runs on your computer and does not require  constant Internet connection. It keeps all your sensitive staff data, pay rates, costs, and scheduling information locally in a database under your control. Best of all, you pay for the software license once and own it forever — no recurring payments, no subscription fees.

Spend less time creating and publishing staff rosters

Simple drag-and-drop editing makes it quick and fun to crate staff rosters. Snap Schedule's intuitive context sensitive right-click menus make it easy to assign shifts and leaves, copy or move staff schedules, toggle on-call status, add a reason for rostered days off, or edit a staff record. Complex shift assignments, such as rotating shifts, multiple shifts, paid/unpaid time off, and on calls, are all supported. You can schedule with confidence as Snap Schedule automatically alerts you of any scheduling conflicts. You can instantly see the impact of scheduling changes because Snap Schedule Rostering Software updates total work hours and coverage data in real-time. Easily print, email, or publish rosters and reports in PDF, JPG, HTML, and a variety of file formats, suitable for web publishing.

Reduce roster labour costs, foresee and avoid overtime

Snap Schedule Rostering Software lets you accurately track and forecast employee absences and staffing needs. It warns you of scheduling conflicts and helps you minimize over-staffing, which in turn reduces labour/payroll costs. As schedulers create shift assignments, Snap Schedule automatically sums up employees’ work hours, calculates overtime, on-call, time off, and shift premium pays (penalties rates), and provides detailed cost reports so you know instantly if you are on budget.  With its flexible overtime and shift premium pay rules, you can handle virtually any type of compensation pay and foresee the cost impact as you are working on your staff roster.

Ensure adequate shift coverage and breaks between shifts

The Shift Coverage Planner displays the number of people scheduled to work by position, skill, or assignment reason for each shift and lets you quickly see any over/under staffed conditions. Snap Schedule Rostering Software automatically computes and displays the assigned head counts and variances for comparison with the required head counts. You can define limits for total hours of work in a day or a work period, consecutive work days, and minimum rest periods between shifts and Snap Schedule will alert you of any violation.

Assign different pay rates for staff, overtime, on-call, and shift hours

With Snap Schedule's flexible overtime, on-call and shift premium pay rules, schedulers can handle virtually any type of compensation pay and foresee the cost impact.

Schedule breaks and tasks to be performed in each shift

Within a shift assignment, you can schedule and specify which tasks (duties) an employee will perform or when an employee can take breaks. The Employee Count Graph in the Task View shows the total number of employees scheduled for each time frame on a selected date.

Save time and speed up shift rotations with pre-designed schedule plans

Snap Schedule Rostering Software comes with pre-designed schedule plans (timetable templates) for fixed and rotating rotas, 8 hour, 10 hour, 12 hour, and 24 hour shift rosters that meet scheduling needs for virtually all shift-based businesses. You can preview shiftwork schedules and adapt them to fit your unique requirements.

Keep scheduling and staff information in one place for easy access

It’s easy to insert ID photos as well as contact information, authorized work locations, skills, availability, and work hour constraints into employee records. Use the 25 custom fields to store anything you like – from start dates, review dates, training dates, certification renewal dates to radio call handles.

Quickly and efficiently fill a shift or find a substitute

Set priorities for the order in which staff should be called in to fill a shift and Snap Schedule will show you a ranked list of available candidates to fill a shift. Ranking can be based on many criteria including job position, skills, availability, labour cost, work hour limits, seniority, and more.

Set reminders for training or certification expiration

Use Snap Schedule Rostering Software to keep track of employees’ certification, training, and re-certification due dates. Snap Schedule will display an alert when an employee’s skill/certification is within a specified number of days from expiration or is already expired.

Reduce the time to track and assign employee training, leave, and time off requests

You can define as many time-off reasons as you like and simply drag and drop a reason onto the schedule planner to mark when an employee will be on training or absent. Snap Schedule Rostering Software keeps you up to date on who will not be coming in to work and why. Its comprehensive reports provide details on planned vacation, training, and time off hours for any time period you select.

Compile time sheet data and export the information to payroll

As you create shift assignments, Snap Schedule Rostering Software automatically sums up employees’ hours of work, calculates labour costs, and provides detailed cost reports so you know instantly if you are on budget. Adjust the shift's scheduled start and end times to reflect the actual time worked and instantly see the revised the hours and costs. Add notes and reasons to record or explain deviations and then use Snap Schedule's extensive reports to  to provide time card data for payroll processing or export data to CSV and Microsoft Excel for integration with most third party HR software and payroll programs.