{"id":1144,"date":"2013-04-11T00:07:44","date_gmt":"2013-04-11T00:07:44","guid":{"rendered":"http:\/\/www.bmscentral.com\/learn-employee-scheduling\/?p=1144"},"modified":"2013-09-19T01:18:27","modified_gmt":"2013-09-19T01:18:27","slug":"scheduling-security-guards-manually","status":"publish","type":"post","link":"https:\/\/www.bmscentral.com\/learn-employee-scheduling\/scheduling-security-guards-manually\/","title":{"rendered":"Scheduling security guards manually?"},"content":{"rendered":"

You say you dread two tasks each week: putting together the security guard\u2019s schedule and totaling up the hours for payroll. Both tasks take you hours and there is always at least one mistake. Odds are you are still doing both tasks manually. The term \u201cmanually\u201d doesn\u2019t always mean you are using pencil and paper to accomplish these tasks.<\/p>\n

You may think you are \u201cin\u201d with the modern business world. You do your security guards work schedule on a spreadsheet you got off the Microsoft Word website. Security patrols report in via text message to your smart phone so who needs a dispatcher? Then they e-mail you shift schedule payroll sheet at the end of the week. All you have to do check their hours against your call log; plug the data into Quick Books; and then, print your payroll checks. In today\u2019s modern business world this is doing everything \u201cmanually\u201d.<\/p>\n

This may have worked when you only had to schedule ten security guard shifts at seven posts. Today you are no longer a \u201cmom and pop\u201d start-up company. You\u2019ve got 85 employees working 2000+ hours per week scattered all over town. It takes time to manage this many people doing this much work. Remember that time is money. Doing all these tasks takes a lot of time. It\u2019s time you could be spending on more important things like supervision or client contact. Too many small businesses solve this problem by hiring another employee for the office. They keep doing all these tasks manually but add to the expense of doing it. That\u2019s money off their bottom line.<\/p>\n

Doing scheduling and payroll manually creates the overhead costs that cause many small businesses to fail. Remember that you are competing with the big boys who rely on volume to turn a profit. They can afford to bid a contract with only a 4% net profit. You can\u2019t.<\/p>\n

It\u2019s time to look into a security guard scheduling software<\/a> package. They are integrated programs that do all these tasks for you. Security officer scheduling today is much more than a fill-in the blank spreadsheet. Scheduling software packages are integrated programs that do everything. They can manage huge numbers of workers while being as personal as the individual employee\u2019s cell phone. While some of them are expensive there are others that are very affordable for small businesses, like Snap Schedule.<\/p>\n

What you have to consider is the cost of your overhead. A good payroll clerk will cost you about $30,000 per year in wages, benefits and taxes. You will have to dedicate that employee to payroll while someone else plans the security guard\u2019s shifts. That\u2019s roughly 3% an hour extra you will have to charge on those 2000+ hours at posts of billable time you have under contract. Snap Schedule scheduling software<\/a>\u00a0is priced at $450 for a single computer license. That will only add .043% per hour to your yearly overhead. It could be the difference between you’re walking away with new business; or, watching your competitors win again. The decision to move away from manual scheduling should be a no-brainer.<\/p>\n","protected":false},"excerpt":{"rendered":"

You say you dread two tasks each week: putting together the security guard\u2019s schedule and totaling up the hours for payroll. Both tasks take you hours and there is always at least one mistake. Odds are you are still doing both tasks manually. The term \u201cmanually\u201d doesn\u2019t always mean you are using pencil and paper… Read More »Scheduling security guards manually?<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"neve_meta_sidebar":"","neve_meta_container":"","neve_meta_enable_content_width":"","neve_meta_content_width":0,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":""},"categories":[8],"tags":[],"yoast_head":"\r\nScheduling security guards manually? | Business Management Systems<\/title>\r\n<meta name=\"description\" content=\"You say you dread two tasks each week: putting together the security guard\u2019s schedule and totaling up the hours for payroll. 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