Schedule Faster and Stay on Top of Things

From scheduling to employee self-service, Snap Schedule 365 gives you 24/7 access to innovative features that save time, reduce labor costs, improve productivity and promote employees’ work-life balance.

Swipe, tap, or click, Snap Schedule 365’s modern UI lets schedulers and managers easily manage their workforce anywhere and anytime, on any device. Set up shift schedules, track attendance, time off, overtime and labor costs, manage availability and shift trade requests, and handle unexpected schedule changes without stress.

Packed with powerful scheduling and reporting features, Snap Schedule 365 gives you instant access to key decision-making data, including staffing requirements, regular, overtime and on-call hours, labor costs, employee skills and certifications, employee availability and preferences, and more.

Bring teams together, keep everyone in sync and informed.

Try It For Yourself

Try Snap Schedule 365 absolutely free for a full 30 days. The trial period starts on the day you first use our software and automatically expires 30 days after. You can use one of the sample schedules to evaluate the software features or enter real data and use Snap Schedule 365 to schedule and manage your employees.

Get Your Free Trial

Request a Personalized Demo & Consultation

If you prefer personalized online demo from the convenience of your office via Citrix GoToMeeting, we can do that too. We will schedule one of our product specialists to help you set up your schedule, walk you through the many features of our scheduling software, and answer your specific questions. There is no risk, no cost, and absolutely no obligation on your part.

Request a Demo

QUESTIONS? OUR REPS HAVE ANSWERS. 1-800-450-4230

Features for Schedulers

  • Multi-View, Multi-location Scheduling
    Drag-and-drop to create schedules for a virtually unlimited number of employees, shifts, and tasks in multiple views. Define as many locations/departments as you like and authorize your employees to work at certain locations but not others. Schedule your employees for shifts at one or several locations. Filter/sort work schedules and reports based on locations.
  • Split Shifts, Multiple Shifts, Time Off and On-calls
    Complex shift assignments, such as split shifts, multiple shifts, paid/unpaid time off, and on calls, are all supported. Easily drag-and-drop or use the context sensitive menu to assign shifts or make schedule changes without having to enter/type in the information.
  • Auto Scheduler
    For shift systems with repeatable shift patterns, auto-generate each team member’s shift assignments for any scheduling period. Plan various shift patterns and develop “what-if” scenarios to better meet the demands of your business. Then auto-generate shift schedules from the best shift pattern. Easily model and generate any fixed, oscillating, staggered, mixed, and rotating shift schedule.
  • Shift Coverage and Schedule Conflict Warnings
    Show the number of employees scheduled in each shift by position, skill, or reason so you can quickly see if any position is over/under staffed while making shift assignments. Detect and warn of all sorts of schedule conflicts, like overlapping shifts, lacking required skills, minimum rest period, or too many overtime hours.
  • Find Best Fit Employees or Substitutes
    Easily find qualified and eligible employees to fill no-shows and open shifts based on availability, position, skill, labor cost, work hour limits, seniority and other criteria.
  • Online Schedule Posting
    Employees can view their planned and actual work hours for the current, previous, or next payroll cycle. On-call, overtime, paid and unpaid time-off hours are also presented.
  • Multi-schedulers with Role-based Access Control
    Set roles to limit access to sensitive data. Keep an audit trail and maintain complete control over the scheduling process by setting up multiple schedulers with different responsibilities. Allow schedulers to create/change employees’ schedules, approve time-off and open shift requests, update employees’ cost data, run reports, and much more.
  • Maintain Complete Employee Information
    Keep track of teams, positions, and up-to-date employee's availability. Define skills/certifications and assign shifts based on employee’s skills/certifications. Avoid over/under staffing a shift with people you need by skills and get an alert when an employee’s skill is about to expire. Use the 25 customizable data fields to store additional information to fit your business needs.
  • Labor Cost Control
    Automatically sum up employees’ work hours and costs; calculate overtime, on-call, time off, and shift premium pays; and provide detailed cost reports, so you know instantly if you are on budget.
  • Overtime, On-call, Shift Premium Pay
    Handle practically all types of overtime pay through the use of daily overtime rules and work period overtime rules. Flexible premium pay rules help you compute extra pay to employees working on public holidays, certain days or hours of the day, irregular shifts, etc.
  • Planned vs. Actual Costs, Time Sheet Data for Payroll
    Keep track of planned and recorded work hours (based on punch in/out times). Run reports to see variances in employee planned vs. recorded work hours and costs for any date range. Generate timecards for payroll based on either planned or recorded work hours. Use data API to interface with external payroll systems.
  • Comply with Labor Rules and Collective Agreements
    Avoid grievances and ensure compliance with collective bargaining agreements, HR policies, and labor and working time regulations. When filling an open shift, you can use multiple criteria to narrow down the number of eligible employees.
  • Extensive Data Analysis and Reporting Capabilities
    Use a comprehensive set of 50 standard reports to analyze your scheduling data; prepare records for day-to-day management and planning; and track employee activities, work assignments, labor costs, coverage, and time-offs. Filter, sort, and group report data in thousands of ways. Export to Adobe Acrobat’s PDF format, Microsoft Word, or Microsoft Excel.
  • Employee Communication
    Keep teams in sync and notify employees that their work schedule has changed or when open shifts are created and available to bid on. Schedulers get notified when employees perform certain tasks, including requesting time off, bid on an open shift, or accepting a shift trade from a coworker.

Benefits for Employees

  • View Work Schedules
    View employee's shift assignments, time-off, shift trades as well as co-workers’ work schedules. From this planner, employees can filter what they want to see, request time off, bid on open shifts, and trade or pick up shifts from co-workers.
  • Request Time Off
    Employees can make time off/vacation requests, and schedulers can track, manage, approve, or deny those requests. Employees can see the approval status and are automatically alerted when their request is approved or rejected via an in-app notification.
  • Trade/Pick Up Shifts
    Allow shift trading between employees with or without a scheduler’s approval. Employees can post their assigned shifts to trade with coworkers who are eligible to work the shifts.
  • Punch In/Out
    Employees can punch in and out of their assigned shifts, and schedulers can see the punch data in real-time in the Punch view or run reports to see the variances between planned vs. actual work hours and costs for any date range.
  • Self-scheduling with Open Shifts
    Empower employees by letting them self-schedule with open shifts. Schedulers can simply create an open shift for a position and specify the number of employees needed and the required skills.
  • View Time Card Information
    Employees can view their planned and actual work hours for the current, previous, or next payroll cycle. On-call, overtime, paid and unpaid time-off hours are also presented.
  • Look Up Coworkers
    Employees can look up coworker’s contact information to call, text, or email. Schedulers decide whom to include or exclude from the directory.
  • Update Availability
    Save time and stay up-to-date by allowing employees to update their own contact information and availability. Employees can enter their availability information for each day of the week, and in multiple time segments as needed.

See How It Works

Watch the video to see how Snap Schedule 365 self-service features cut scheduling time and empower employees to be more proactive in the scheduling process

If you prefer personalized online demo from the convenience of your office via Citrix GoToMeeting, we can do that too. We will schedule one of our product specialists to help you set up your schedule, walk you through the many features of our scheduling software, and answer your specific questions. There is no risk, no cost, and absolutely no obligation on your part.

Request a Demo

Works Across Devices

Smart Phones
iPhone employee scheduling
iPhone
Android employee scheduling
Android phone
Windows Phone Employee scheduling
Windows phone
Tablets
iPad employee scheduling
iPad
Android tablet employee scheduling
Android tablet
Windows Tablet Employee scheduling
Windows tablet
Laptops / Desktops / 2-in-1s
iPad employee scheduling
PC
Android tablet employee scheduling
Mac

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