Employee Scheduling Overview
Snap Schedule brings you visual scheduling tools, a plentiful feature set, reporting
power, and a modern Microsoft Office® user interface.
Spend less time creating and publishing schedules
The more time you spend on scheduling, the less time you spend on more value-added
tasks or working directly with your employees and customers. Snap Schedule gives
you an easy-to-use graphical user interface and powerful tools that make scheduling,
editing information, analyzing data, and distributing schedules easy and simple.
Reduce labor costs, foresee and avoid overtime
Snap Schedule lets you accurately track and forecast employee absences and staffing
needs. It warns you of scheduling conflicts and helps you minimize over-staffing,
which in turn reduces payroll costs. As you create shift assignments, Snap Schedule
automatically sums up employees’ work hours, calculates overtime, on-call, time off, and shift premium pays, and provides
detailed cost reports so you know instantly if you are on budget.
You can specify how overtime pay is computed for work hours in excess of: (a)
certain hours per workday, (b) certain hours per work period, or (c) a
combination of both. A shift premium pay can be a fixed amount per shift,
a fixed amount per hour, a percentage of the employee’s regular rate, or any
combination of the three. This can also be limited by days of the week,
exempt and/or non-exempt employees, and can be included in
employee overtime calculations. Similarly, the on call compensation can be a
fixed amount per shift, a fixed amount per hour, a percentage of the employee’s
regular rate, or any combination of the three.
Ensure adequate shift coverage
The Shift Coverage Planner displays the number of people scheduled to work by position,
skill, or assignment reason for each shift and lets you quickly see any over/under
staffed conditions. Snap Schedule automatically computes
and displays the assigned head counts and variances for comparison with the required
head counts.
Know instantly where employees are assigned
No need to flip through pages of paper to see absentee, on-call, training, or overtime
situations. And if there’s ever any question about coverage, you can show shift
and rotation scheduling for any date and location.
Schedule breaks and tasks to be performed in each shift
Within a shift assignment, you can schedule and specify which tasks (duties) an
employee will perform or when an employee can take breaks.
The Employee Count Graph in the Task View shows the total number of employees
scheduled for each time frame on a selected date.
Save time and speed up shift rotations with pre-designed schedule plans
Snap Schedule comes with pre-designed
schedule plans for fixed and rotating compressed work week, 8, 10, 12, and 24 hour work schedules that meet scheduling needs for virtually all shift-based
businesses. You can preview shiftwork schedules and adapt them to fit your unique
requirements.
Keep scheduling and employee information in one place for easy access
It’s easy to insert ID photos as well as contact information,
authorized work locations, skills, availability, and work hour constraints into employee records. Use
the 25 custom fields to store anything you like – from
start dates, review dates, training dates, certification renewal dates to radio
call handles.
Quickly and efficiently fill a shift or find a substitute
Find the right employees based on position, skill, availability, labor cost, work
hour limits, seniority, and other criteria.
Easily assign shifts, mark time off, move or copy assignments with a simple drag
& drop
Complex shift assignments, such as split shifts, multiple shifts, paid/unpaid time
off, and on calls, are all supported. You can schedule with confidence as Snap
Schedule automatically alerts you of any scheduling conflicts. You can instantly
see the impact of scheduling changes because Snap Schedule updates total hours and
coverage data in real-time.
Set reminders for training or certification expiration
Use Snap Schedule to keep track of employees’ certification, training, and re-certification
due dates. Snap Schedule will display an alert when an employee’s skill/certification
is within a specified number of days from expiration or is already expired.
Reduce the time to track and assign employee training, vacation and time off requests
You can define as many time-off reasons as you like and simply drag and drop a reason
onto the schedule planner to mark when an employee will be on training or absent.
Snap Schedule keeps you up to date on who will not be coming in to work and why.
Its comprehensive reports provide details on planned vacation, training, and time
off hours for any time period you select.
Compile time sheet data and pass the information to payroll
As you create shift assignments, Snap Schedule automatically sums up
employees’ work hours, calculates labor costs, and provides detailed cost
reports so you know instantly if you are on budget.
Adjust the shift's scheduled start and end times to reflect the actual time worked
and instantly see the revised the hours and costs. Add notes and reasons to record or
explain deviations and then use Snap Schedule's extensive reports to provide time card
data for payroll processing.