Employee Scheduling in a Snap

Employee shift scheduling software - Snap Schedule

Snap Schedule Employee Scheduling Software - Overview

Snap Schedule employee scheduling software brings you visual scheduling tools, a powerful scheduling feature set, reporting power, and a modern Microsoft Office® user interface.

Spend less time creating and publishing work schedules

Video on Snap Schedule employee scheduling software user interface

The more time you spend on scheduling, the less time you spend on more value-added tasks or working directly with your employees and customers. Snap Schedule employee scheduling software gives you an easy-to-use graphical user interface and powerful software tools that make scheduling employees, editing information, analyzing data, and distributing employee work schedules easy and simple.

Easily assign shifts, mark time off, move or copy work assignments with a simple drag & drop

View video on Snap Schedule employee scheduling software drag & drop scheduling

Complex shift assignments, such as split shifts, multiple shifts, paid/unpaid time off, and on calls, are all supported. You can schedule with confidence as Snap Schedule software automatically alerts you of any scheduling conflicts. You can instantly see the impact of scheduling changes because Snap Schedule software updates total hours and shift coverage data in real-time.

Reduce labor costs, foresee and avoid overtime

Snap Schedule software lets you accurately track and forecast employee absences and staffing needs. It warns you of scheduling conflicts and helps you minimize over-staffing, which in turn reduces payroll costs. As you create shift assignments, Snap Schedule software automatically sums up employees’ work hours, calculates overtime, on-call, time off, and shift premium pays, and provides detailed labor cost reports so you know instantly if you are on budget.

View video on Snap Schedule employee scheduling software payroll and incentives features

With Snap Schedule software, you can specify how overtime pay is computed for work hours in excess of: (a) certain hours per workday, (b) certain hours per work period, or (c) a combination of both.  A shift premium pay can be a fixed amount per shift, a fixed amount per hour, a percentage of the employee’s regular rate, or any combination of the three. This can also be limited by days of the week, exempt and/or non-exempt employees, and can be included in employee overtime calculations. Similarly, the on call compensation can be a fixed amount per shift, a fixed amount per hour, a percentage of the employee’s regular rate, or any combination of the three.

Ensure adequate shift coverage

The Shift Coverage Planner displays the number of employees scheduled to work by position, skill, or assignment reason for each shift and lets you quickly see any over/under staffed conditions. Snap Schedule employee scheduling software automatically computes and displays the assigned head counts and variances for comparison with the required employee head counts.

Know instantly where employees are assigned

No need to flip through pages of paper to see absentee, on-call, training, or overtime situations. And if there’s ever any question about coverage, you can use Snap schedule software to show shift and rotation scheduling for any date and location.

Schedule breaks and tasks to be performed in each shift

View video on Snap Schedule employee scheduling software task scheduling feature

Within a shift assignment, you can schedule and specify which tasks (duties) an employee will perform or when an employee can take breaks. The Employee Count Graph in the Task View shows the total number of employees scheduled for each time frame on a selected date.

Save time and speed up shift rotations with pre-designed schedule plans

View video on Snap Schedule employee scheduling software support for popular shift patterns

Snap Schedule comes with pre-designed schedule plans for fixed and rotating compressed work week, 8, 10, 12, and 24 hour work schedules that meet scheduling needs for virtually all shift-based businesses. You can select shift patterns, preview shiftwork schedules, and adapt them to fit your unique requirements.

Keep scheduling and employee information in one place for easy access

View video on Snap Schedule employee scheduling software handling of employee data

It’s easy to insert ID photos as well as employee contact information, authorized work locations, skills, availability, and work hour constraints into employee records. Use the 25 custom fields to store anything you like – from start dates, review dates, training dates, certification renewal dates to radio call handles.

Quickly and efficiently fill a shift or find a substitute

With Snap Schedule software, you can easily find the right employees for the open shift based on position, skill, availability, labor cost, work hour limits, seniority, and other criteria.

Set reminders for training or certification expiration

Use Snap Schedule software to keep track of employees’ certification, training, and re-certification due dates. Snap Schedule software will display an alert when an employee’s skill/certification is within a specified number of days from expiration or is already expired.

Reduce the time to track and assign employee training, vacation and time off requests

You can define as many time-off reasons as you like and simply drag and drop a reason onto the schedule planner to mark when an employee will be on training or absent. Snap Schedule software keeps you up to date on who will not be coming in to work and why. Its comprehensive reports provide details on planned vacation, training, and time off hours for any time period you select.

Compile time sheet data and pass the information to payroll

View video on Snap Schedule employee scheduling software comprehensive reports

As you create shift assignments, Snap Schedule software automatically sums up employees’ work hours, calculates labor costs, and provides detailed cost reports so you know instantly if you are on budget. Adjust the shift's scheduled start and end times to reflect the actual time worked and instantly see the revised the hours and costs. Add notes and reasons to record or explain deviations and then use Snap Schedule's extensive reports to provide time card data for payroll processing.

Published: 08/18/2014

To ensure our high quality and stay competitive, we implemented an ABCD rotating shift plan for the 100 people I schedule. We needed Snap Schedule, a true scheduling program, to manage that.

Thomas Kroeker
Operations Manager
Centex Machining Inc.

A small sample of our clients

Polo Ralph Lauren
US Army
Kraft Foods
Proctor & Gamble Manufacturing
Yale University
Lockheed Martin
ITT Industries Space Systems
Chesapeake Energy Corporation
Duke Energy
Northwest Natural Gas Company
US Dept. of Veterans Affairs
Eastman Chemical
State of Arkansas
City of Cerritos
Creative Security
Windsor Police Department
New Jersey State Police
Orange County Sheriff's Office
Sierra Madre Police Department
Mobile County Sheriff’s Office
Huntersville Fire Department
Boles Fire Protection District
MS Security Police
Zephyrhills Police Department
Mission Hospital
Cleveland Public Library
Lake Havasu Police Department
Medical University of South Carolina
Wedgwood Gardens Care Center
Foothill Acres Nursing Center
Via Christi Health System
Indiana/Purdue University Police
BOS Security
SEMO Health Network
4 Paws Veterinary Hospital
Treasure Valley Anesthesia
Sonora Regional Medical Center
Nebraska Methodist Health System
Westsec Security (Australia)
Legal Aid Western Australia
Royal Canadian Mounted Police
Atomic Energy Of Canada Ltd
City of Toronto (Canada)
Bestston Ltd (Cyprus)
Winnie Papir A/S (Denmark)
Faffa Outlets (Estonia)
Myndavlagaeslan (Iceland)
PT Air Drilling (Indonesia)
Hickey's Pharmacies (Ireland)
Callcrest (Moldova)
RMC Rotterdam (Netherlands)
ITLogics Limited (New Zealand)
Skycare Airline Services (New Zealand)
DIFI (Norway)
MIT - Panama, S.A. (Panama)
Rompetrol (Romania)
International SOS (Singapore)
Fugro Airborne Surveys (S. Africa)
Maetel (Spain)
National Ambulance (UAE)
Diamond Light Source (UK)
University of Bath (UK)
CIBC World Markets (UK)
Pharmacy People Ltd (UK)