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Cost control has always been a constant struggle for manufacturers. Poor shift scheduling on the shop floor can lead to increased operating costs, decreased sales, high worker turnover, and soaring grievances. Production managers often spend countless hours on shift scheduling, trying to get their shifts and work schedules just right. Overstaffing wastes payroll dollars while understaffing results in late deliveries and lost sales. Manufacturing shift scheduling presents many challenges. Most production facilities operate around the clock (24/7), having many job positions to schedule and multiple shifts to cover. Within each shift, employees must also be assigned to various tasks or work orders. Union and FLSA rules may place restrictions on work hours, overtime compensation, and the types of shift rotation that can be implemented. The schedulers must also consider time-off requests, labor rules, and personnel availabilities when developing schedules for production workers.

Snap Schedule Employee Shift Scheduling Capabilities

Easily schedule unlimited number of number of workers

• Drag & drop to easily assign shifts, mark time off, move or copy assignments.
• View assignments and schedule your staff from three different views. Use whichever view is easiest and most effective for your shift scheduling tasks.
• Create rolling work schedules – from days to years.
• Automatically generate work schedules using industry standard or user-definable schedule plans.

Quickly and efficiently fill a shift or find a substitute

• Quickly find and contact a substitute worker to fill a cancellation.
• Tell Snap Schedule your criteria and it will show you a ranked list of available candidates to fill a shift. Ranking can be based on many criteria including job position, skills, availability, labor cost, work hour limits, and seniority.

Assign breaks and tasks within each shift

• The Task Schedule Planner provides a more granular level of control for assigning production worker activities within a shift.
• Visually assign tasks of any length from 1 minute to several hours with a simple drag and drop. You may use a task to identify a scheduled break, a work station, a munufacturing process, or a specific duty.
• Standard reports provide detailed and summary information on assigned breaks and tasks for cost control, payroll, and accounting purposes.

Adjust individual shift assignment start and end times

• Production workers assigned to a shift are anticipated to work the same period from the shift start time to shift end time.
• When a late start is needed or an early departure is necessary, you can adjust individual workers’ shift assignment start and end times to reflect the actual hours worked. You can also adjust the hours that the workers will be paid for working a shift.
• Labor cost reports reflect any adjustments made to the individual shift start and end times.

Multi-skill shift scheduling is a breeze

• You can identify applicable skills and certifications for any production worker. Define skills and certifications related to special training, quality assurance, health & safety, manufacturing processes, etc.
• The Shift Coverage Planner lets you know if there are enough workers with the right skills to staff a shift.
• The Staffing Overview graph displays the number of scheduled workers having a specified skill by location, shift, or hourly coverage.

Track all training, vacation, sick leave, and other off-work requests

• Define as many paid and un-paid time-off reasons as you like.
• Simply drag & drop a reason onto the Schedule Planner to mark when a production worker is off-work.
• The Schedule Outlook shows who are off-work and why.
• Available reports provide details on planned vacation, training, time off hours for any time period you select.

Work around your schedule constraints with ease

• Define your operational constraints such as non-working days, shift start times, end times and applicable days of the week for each shift.
• Define each worker’s availability schedule, desired work hours, daily work hour constraints, and weekly work hour constraints.
• The Schedule Planner alerts you to availability conflicts, duplicate shift assignments, overlapped shift assignments, and conflicts with scheduled time off.
• The Daily Assignment Validation report identifies all discrepancies and constraint violations.

Manage labor costs and avoid over/under staffing

• Set overtime policies for your manufacturing, production, and plant maintenance operations.
• Define hourly cost, overtime exempt status and work hour constraints for each worker.
• Use the Shift Coverage planner to monitor under/over staffing conditions based on position, skill, and assignment reason.
• Adjust workers' shift assignment start time, end time, and payable hours as necessary to reflect actual work hours.
• Standard reports provide labor cost data by shift, employee, position, work order, location, and other criteria.
• Export labor cost data for payroll and accounting purposes.

Easily publish schedules to staff and management

• Print schedule views, lists, assignment calendars, and reports to communicate schedule information to management and your workers.
• Easily publish work schedules, calendars, and any report in PDF and a variety of other formats.
• Automatically email work schedules (in text or iCalendar file format) to workers and/or their supervisors.