Employee Scheduling in a Snap

Business Appointment Manager Software - Frequently Asked Questions



Product Features & Benefits

What makes Business Appointment Manager Software better than any other modern appointment software?

Business Appointment Manager Software integrates more of your necessary—but time-consuming—tasks into one program. You and your staff only need to learn one program to do all these tasks.

Business Appointment Manager Software is built on SQL Server, Microsoft’s most powerful, reliable and secure database. Others are built on Access, or on a homegrown database.

What does Business Appointment Manager Software handle in appointment scheduling?

Clear and complete appointment power—and subsequent business management knowledge—is the Business Appointment Manager Software trademark.

Every scheduling chore that now takes you three or four administrative minutes—and add up to hours—can suddenly take you 15 to 20 seconds. And they’ll add up to a few minutes! Imagine getting those big-picture overviews that take you ten minutes of study, in two or three mouse clicks.

See appointments in the grand scale, or drill down to see the details on any customer, provider, appointment, or even specific resources. Change calendar views to single days, weeks, or a month. In Business Appointment Manager Software Appointment Forms, you choose what to fill in on the three carefully developed tabs full of appointment-relevant info—plus a tab of 25 fields you completely customize.

Will Business Appointment Manager Software be hard to learn?

No. Amazingly fast and easy, in fact.

Business Appointment Manager Software uses Windows-standard conventions that make it easy for a computer-acquainted person to use and customize Business Appointment Manager Software programs. Its interface is intuitive and its wording is clear. Setting up your first appointment is just “look, see, do.” Reports are self-explanatory.

BAM’s Help files are context-sensitive to each individual screen and are extremely detailed and clearly written. If you’re adding a New Item and ask for Help, the Help screen explains every field in the New Item form. Help while viewing an Invoices List explains all the columns in that list and tells you how to filter, etc.

Is Business Appointment Manager Software fast to use for our daily chores and tasks?

To speed your work in every screen and function, Business Appointment Manager Software relentlessly exploits Windows features and shortcuts.

You can get almost every function in many ways: click Business Appointment Manager Software icons, active labels, drop-down menus or toolbars. Or use more than 35 keyboard shortcuts.

In BAM, the right-click mouse functions have been thoroughly engineered to present your most frequent and likely needs in that screen or Form.

Business Appointment Manager Reports and Forms highlight names of customers, providers, invoice numbers, dates—even categories and types—so you can drill down to your original data to see all the details, more information, or even autodial or e-mail someone.

Every Business Appointment Manager functional area has its own Lists and Reports constantly visible and clickable. A separate Reports section consolidates all Reports to speed managerial and administrative work, say at tax time.

Can Business Appointment Manager Software grow with my company?

Used thoroughly, Business Appointment Manager Software will help you grow. Business Appointment Manager Software’s underlying technology supports all the customers, contacts, employees, appointments, items, resources, invoices, etc., that you will ever need.

More important: as you grow, your business needs will evolve in ways no one can foresee. Business Appointment Manager Software offers you fields you may not need to fill in for two years, plus customizable fields you can morph to fit your customers’ changing business needs, or new reporting requirements.

How do BAM’s Custom Fields really help us?

BAM’s eight major forms have a tab that opens 25 Custom Fields, in addition to two to five tabs of optional data. There are 10 Custom Text fields, 5 Custom Number fields, 5 Custom Check Boxes, and 5 Custom Dates for each form.

Label Custom Fields with whatever names fit your business. Show or hide them. You can even format Text and Number fields to accept only specific formats, e.g., telephone numbers, e-mail addresses, file path, or a Social Security Number, money, percentages, or other patterns.

Business Appointment Manager Software Does Far More than Appointment Scheduling

How does Business Appointment Manager Software help us in marketing and customer management?

Business Appointment Manager Software helps you track prospects and convert them to customers. It has customizable forms to generate Quotes for new deals. Track progress on customer projects to ensure satisfaction. Schedule reminders to follow up on providers’ duties. Click on a phone number to auto-dial it. Trigger e-mails in Business Appointment Manager Software and log their records.

Business Appointment Manager Software Contact Forms give you four tabs of carefully designed contact management data fields you can fill in — plus a tab with another 25 fields you can customize.

And to start things off fast, a Business Appointment Manager Software wizard rapidly imports all the contacts and customers you already have in Microsoft Outlook—so you can finally start marketing to them efficiently. And you’ll have a record of each “touch.”

Business Appointment Manager Software stores Microsoft Word letter templates (with mail merge) you create for repeated use, such as in prospecting, satisfaction checks, collections, and inactive customer re-contact.

How does Business Appointment Manager Software automate our tedious billing and invoicing?

Business Appointment Manager Software auto-sums chargeable appointment times, services, and inventory items into invoices you can print or email. Varying staff rates and item prices are automatically calculated.

You can adapt Invoice Forms to your company’s needs. Follow up each Invoice to see its current Status in Reports and Lists. Project your income based on services delivered. Even export detailed financial data to Microsoft Office Accounting.

Does Business Appointment Manager Software really manage inventory, too?

Yes! Business Appointment Manager Software handles your inventory needs for items you sell, include, or just use in the office. You can specify items into types, categories, and toggle taxable and commissionable. It tracks cost and price, SKU numbers, quantity on-hand, and a reorder point you specify. Plus another 25 fields per item that you can customize.

Does Business Appointment Manager Software offer thorough reporting?

Yes! Business Appointment Manager Software includes 23 standard—and highly modifiable—reports covering Appointments, Customers, Accounts, Items Sales and Operations. Include/exclude fields, sort, filter and tailor them to fit your business, your differing needs as you wear different hats, or other people’s needs. Additionally, you can create and save innumerable Custom Reports.

Another very quick tool is BAM’s spreadsheet-like Lists—15 of them throughout BAM’s Appointments, Clients, Sales, and Business programs. Each List is filterable and sortable by many factors. And you can rearrange their columns as you like.

Comparing Business Appointment Manager Software with Other Ways to Manage

I’m doing okay with my appointment book!

Maybe you’re not. Count all the hours you spent last year, and will spend next year. How inflexible and time-consuming is changing appointments in that book? Since your competitors will automate, why use a book that limits your number of staff, gross income, and keeps your invoicing a manual process?

Just seeing that book tells customers you’re out of date and inefficient. It opens doors to their disputing your records. And no book can autodial customers or create reports. It can’t change views to the full month, and it can’t show you just Joe’s or Sue’s schedules.

Wouldn’t you rather focus your efforts on getting more customers and serving them better?

Why can’t I just use Microsoft Outlook?

Outlook, without Microsoft Exchange Server, tracks one person’s appointments. You cannot instantly see your staff’s schedules side-by-side. It doesn’t tell the boss what everyone is doing. BAM’s Appointment Form has three pages of data you can fill in (if you need to), plus a page of 25 Custom Fields. Outlook doesn’t tell your staff if the people she needs for the deal she just closed are available when the client is. And if you find Outlook’s reporting, invoicing, and inventory management functions, let us know!

Can’t I schedule all my providers with Microsoft Exchange Server?

Yes—and pay many times the initial cost of BAM. Then add Exchange’s hardware needs, plus the costs of ongoing maintenance and support. No one buys Exchange just to manage appointments. If you already have Exchange, you know it doesn’t contain the tools to manage all the business-focused tasks that Business Appointment Manager Software does—like invoicing and reporting. Exchange is a useful broad-based e-mail communication tool for any businesses that can afford it, but it solves no problems unique to appointment-based businesses, which Business Appointment Manager Software does.

Why should I replace my old appointment software?

If your appointment software is more than one year old, it probably handles less than half of what Business Appointment Manager Software does. And it’s not built on tools as advanced and reliable as Microsoft SQL Server and .NET 2.0.

Contrast the thoroughness of BAM’s Appointment functions to those in your current solution.

Then look at all the other daily tasks Business Appointment Manager Software does for you. Your current software probably requires hours of manually calculating complex invoices with differing staff pay rates, item prices, mileage, third-party line-items, etc. Business Appointment Manager Software calculates these automatically once they’re properly entered.

Reliability and Technology

Who developed Business Appointment Manager Software?

The engineering and software development professionals who developed Business Appointment Manager Software have previously won five Microsoft awards in four years for business software excellence. Their software products won over business partners such as Intuit, IBM and Compaq. This earlier product was featured on a CNN Town Meeting. Microsoft acquired that product and still markets it worldwide.

Is Business Appointment Manager Software reliable?

Yes, because Business Appointment Manager Software is built on Microsoft’s latest database, SQL Server 2005 (SQL Express included). Competing products are built on the older Microsoft database called Access, or on a little-known database. SQL Server delivers better stability and flexibility for growth.

Business Appointment Manager Software is also built upon Microsoft .NET Framwork 2.0, which enables developers to rely upon proven software tools, rather than continually reinvent new code.

What Web access does Business Appointment Manager Software offer?

Business Appointment Manager Software works with on-premise or Web-hosted Microsoft SQL Server platforms as well as in-the-cloud database services like Microsoft SQL Azure.

You can allow your users secure access to Business Appointment Manager Software over the Internet, using Virtual Private Network. Using SQL Server and .Net technologies, Business Appointment Manager Software is designed to tolerate intermittent communications errors typical of the Internet and wireless networking. This allows your remote staff to view and change their appointments in real time and use all Business Appointment Manager Software features and programs.

Alternatively, you can publish individual appointments—or all staff appointments—to Google Calendars, where you control with whom your calendar is shared and what information others can see. But only Business Appointment Manager Software keeps all the customer details, does the invoicing, reporting, staff management, and all your other daily functions.

Will Business Appointment Manager Software trade data with other programs?

Yes. Reports and lists can be saved in Microsoft Excel and PDF format. Business Appointment Manager Software also imports contact data from Microsoft Outlook and exports data to Microsoft Office Accounting. And you can publish people’s schedules to Google Calendar.

System integrators can use the Business Appointment Manager Software software development kit to access and manipulate Business Appointment Manager Software data, or to create custom plug-ins to extend its functionality.

What are Business Appointment Manager’s system requirements?

If you've purchased your computer within the last two years, you probably already have everything you need to run BAM. Click here for more information.

Pricing

How do I get Business Appointment Manager Software?

BMS offers a free, no obligation, 30-day trial period that lets you get to know Business Appointment Manager Software thoroughly. Click here to get your free trial software.

How is Business Appointment Manager Software licensed?

Business Appointment Manager Software is licensed on a per-computer basis. Per-computer licensing means a valid license must be obtained for each computer that runs the software. For example, if you want to install Business Appointment Manager Software and run it on three computers, you will need to buy three licenses, one for each computer.

How much does Business Appointment Manager Software cost and how do I make a purchase?

Your cost for a single PC license (one copy of BAM) is $995. If you plan to run Business Appointment Manager Software on multiple computers for your business, you will need multiple licenses. Visit our online store for the latest pricing information. There you can place an order and pay for it with a credit card. Once we receive your online order you will receive via e-mail a product key to unlock the 30-day evaluation software you currently have installed on your machine and turn it into a permanent use license. Volume discounts are available for large volume purchases. Please contact BMS at (800) 450-4230 or (714) 661-5954 for volume pricing.

Will Business Appointment Manager Software raise its prices once I start using it?

When you purchase a Business Appointment Manager Software license, you can use the licensed software version as long as you like. Unlike ASP, hosted, or managed services, you don’t pay any subscription or a monthly fee to use BAM.

Who needs Business Appointment Manager Sofware?

Academics Advisors
Accounting Services
Assisted Living Centers
Attorneys & Legal Services
Archtitects & Engineers
Banks & Financial Planners
Barber Services
Car Detailing Services
Carpet & Flooring Installation
Caterers & Events Planners
Consultants
Counselors
Chiropractors
Cleaning Services
Community Centers
Dance Instructors & Studios
Dentists & Doctors
Government Offices
Hair Nail & Beauty Salons
Healthcare Services
Homecare Agencies
Home Health Nursing Agencies
Hospitals & Medical Clinics
Insurance Adjusters & Agents
Interior Designers
Massage Therapists
Medical Staffing Agencies
Nurse Staffing Agencies
Music Instructors
Nurses Registry Services
Nursing Agencies
Optometrists
Personal Trainers
Pets Clinics & Hospitals
Pets Grooming Services
Photographers
Physical Therapists
Realtors & Real Estate Agencies
Rental Services
Senior Centers
Spas & Tanning Salons
Sports & Tennis Courts
Sports & Fitness Instructors
Veterinarian Offices
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Solid appointment and employee scheduling software.