Snap Schedule Premium 2013

Snap Schedule 2013

Familiar and Intuitive User Interface

Microsoft Office® 2010 style user interface with Backstage view

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Graphical menus and contextual guidance

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Mouse-over balloon tooltips for scheduling details and explanations

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One click dialing and one click e-mailing

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Zoom slider control to shrink or enlarge schedule displays

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Color coded employee positions, shifts, time off reasons, and tasks

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Color coded alerts for scheduling errors and conflicts

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Memorized configuration settings and display preferences for each user

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Drag & Drop Scheduling

Drag/drop scheduling to quickly assign, move, copy, or swap shifts

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Copy data from past scheduling periods to make new schedules

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Undo, add, edit, or delete shift assignments using right-click menus

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Adjust individual shift assignments’ start and end times

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Flexible Scheduling Capabilities

Multi-location scheduling

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Skill-based scheduling

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Position-based scheduling

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Paid time off (PTO), Unpaid time off (UPTO) assignments

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On-call/standby shift assignments

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Schedule unlimited number of employees, shifts, and time off requests

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Set non-working days for business closures and observed holidays

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Add reasons to shift assignments

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Add notes to shift and time off assignments

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Set required staffing levels by position, skill, and assignment reason for each shift

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Scheduling from Multiple Views

Daily View by Shift with coverage and work hour summary

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Daily View by Employee with work hour and labor cost totals

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Shift View with coverage summary by position, skill, and assignment reason

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Calendar View (Weekly and Monthly)

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Task View with detailed task assignments and hourly coverage summary

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Schedule Outlook with daily staffing graph and action item reminders

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Custom display filters for employees, shifts, or locations

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Create and view rolling work schedules - from days to years

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User-configurable display data for individual schedule views

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Export and import schedule view configuration settings

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Print schedule views to disk files in PDF, JPEG, PNG, or TIFF file format

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Task Scheduling

Schedule tasks and breaks within an employee's shift

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Show coverage (employee counts) for time intervals from 15 to 60 minutes

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Show/hide tasks on task view

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Track work hours and labor costs by task for each employee

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Auto Scheduling

Auto generate work schedules for user-definable schedule plans

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Pre-designed schedule plans for popular 8, 9, 10, 12, and 24 hour shift patterns

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Preview generated schedules and make changes before committing

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Support fixed, oscillating, staggered, mixed, and rotating shift schedules

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Real-time Scheduling Errors and Conflicts Detection

Shift assignment conflicts with employee's time off

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Shift assignment conflicts with a non-working day

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Duplicate shift assignments for same employee

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Overlapping shift assignments for same employee

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Employee not authorized to work at assigned shift location

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Assigned shift not applicable on selected day of the week

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Shift assignment reason does not apply to assigned employee

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Assigned employee has a skill that has expired

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Assigned employee has a skill that is about to expire

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Shift assignment conflicts with employee's availability

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Not enough rest time between employee's consecutive shift assignments

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Task assignment is outside of allowed time window

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Task assignment starts before shift's start time

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Task assignment ends after shift's end time

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Duplicate task assignments for same employee

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Overlapping task assignments for same employee

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Employee not authorized to perform assigned task

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Employee daily work hours exceed maximum limit

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Employee daily work hours are below minimum limit

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Employee period work hours exceed maximum limit

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Employee period work hours are below minimum limit

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Employee daily overtime hours exceed maximum limit

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Employee period overtime hours exceed maximum limit

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Employee consecutive work days exceed maximum limit

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Employee Information Management

Maintain employee contact information, picture, position, hire date, labor rate, skills/certifications, and skill expiration dates

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Limit hours an employee can be scheduled to work per day or per work period

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Assign minimum and maximum work and overtime hours per day or per work period for each employee

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Set an employee’s availability in multiple periods for each day of the week

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Designate authorized time off reasons for each employee

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Designate authorized work locations for each employee

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Allow up to 25 customizable fields for each employee record

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Punch In/Out

Punch view to show shift assignments for each employee and the employee’s punch in/out times

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View, edit, and add punch records

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Show the variances between planned and actual work hours and costs

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Reports based on punch data

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Open Shifts and Shift Bidding

Create open shifts that still need to be filled and have employees sign up (shift bidding) for those shifts

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Print and post the open shifts for employees to sign up or employees can request the open shifts remotely via an iOS mobile device

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 Show open shifts and requests on the Shift schedule view for review and approval

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Employee Remote Access

Support for employee remote access via browser and mobile apps (requires Employee Remote Access Add-on)

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Allow employees to access their schedules via an iOS mobile device

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Allow employees to change their weekly availability status

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Allow employees to punch in/out via an iOS mobile device

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Allow employees to request time off via an iOS mobile device

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Allow employees to bid on open shifts via an iOS mobile device

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Allow employees to view their time cards via an iOS mobile device

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Labor Budgeting and Cost Controls

Auto compute regular and overtime pay

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Auto compute shift premium and on-call pay based on user-defined rules

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Auto compute time off pay

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Show/hide summary rows for hours and costs on schedule views

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Generate Weekly, Bi-Weekly, and Period time cards

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Select best available employees to fill a shift based on labor cost, current work load, skills, seniority, and other criteria

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Print and Publishing Work Schedules

Print schedule views

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Print daily shift and time off assignments

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Print weekly and monthly shift assignment and time off calendars

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Print employee weekly and monthly calendars

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Publish schedules in PDF and other formats for Internet/online viewing

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E-mail schedules to employees in HTML, text or iCalendar file format

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Reports

Number of standard reports

48

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Customize standard reports and save updated templates in memorized report list for future use

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Context sensitive filtering, sorting, and grouping of report data

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Preview report before printing (what you see is what you get)

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Export report data to Excel, PDF, RTF, HTML, and popular graphic formats

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Drill-down for more details, and make changes to the underlying data

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Security and Multi-Level Access Control

Multi-user concurrent access

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User login authentication for each database

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Support for Windows integrated single sign-on

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Role-based access control to accommodate full-time schedulers, managers, occasional users, and read-only users

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Unlimited user accounts and roles

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Access control for individual features, commands, and reports

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Access control for sensitive data including labor costs and employee information

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Collaboration with External Systems

Import employee data from QuickBooks or Excel file

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Free Software Development Kit (SDK) providing read/write access to scheduling data via .Net classes and objects

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Custom plug-in support for data exchange with payroll systems

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Export data to Excel, PDF, RTF, HTML, and other popular formats

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Underlying Technologies

.Net managed code

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Work withWork with on-premise Microsoft SQL Server 2005 to 2012 versions

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Work with Web-hosted SQL Servers

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Work with Microsoft SQL Azure cloud-based database service

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Performance optimization for database access over the Internet

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Super quick client-only installation for computers with access to existing SQL servers

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Use Microsoft SQL Server Compact Edition (CE)

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