Online Rota Maker & Shift Planning Software

Snap Schedule staff rostering software helps you create optimal staff rota, monitor and control labour costs, manage vacations and holiday leaves, ensure adequate shift coverage, and eliminate shift scheduling conflicts.

Packed with powerful shift scheduling and reporting features, Snap Schedule staff rostering software gives you instant access to key decision-making criteria, including staffing requirements, overtime and on-call hours, labour costs, skills and certifications, employee availability and preferences, and more. Its innovative multi-view rota planner gives you multiple vantage points to view and adjust employee’s rota in order to proactively manage daily staffing. Snap Schedule rota generator lets you accurately track employee absences and staffing needs. It warns you of any scheduling conflicts and helps minimize over-staffing, which in turn reduces payroll costs.

Bring teams together, keep everyone in sync and informed.

Try It For Yourself

Try Snap Schedule 365 absolutely free for a full 30 days. The trial period starts on the day you first use our software and automatically expires 30 days after. You can use one of the sample schedules to evaluate the software features or enter real data and use Snap Schedule 365 to schedule and manage your employees.

Get Your Free Trial

Request a Personalized Demo & Consultation

If you prefer personalized online demo from the convenience of your office via Citrix GoToMeeting, we can do that too. We will schedule one of our product specialists to help you set up your schedule, walk you through the many features of our scheduling software, and answer your specific questions. There is no risk, no cost, and absolutely no obligation on your part.

Request a Demo

QUESTIONS? OUR REPS HAVE ANSWERS. 1-800-450-4230

Rostering Software Features for Schedulers

  • Multi-View, Multi-location Scheduling
    Drag-and-drop to create staff rota for a virtually unlimited number of employees, shifts, and tasks in multiple views. Define as many locations/departments as you like and authorize your employees to work at certain locations but not others. Schedule your employees for shifts at one or several locations. Filter/sort work schedules and reports based on locations.
  • Split Shifts, Multiple Shifts, Time Off and On-calls
    Complex rota assignments, such as split shifts, multiple shifts, paid/unpaid time off, and on calls, are all supported. Easily drag-and-drop or use the context sensitive menu to assign shifts or make schedule changes without having to enter/type in the information.
  • Automatic Rota Generator
    For shift systems with repeatable shift patterns, auto-generate each team member’s rota for any scheduling period. Plan various shift patterns and develop “what-if” scenarios to better meet the demands of your business. Then auto-generate shift schedules from the best shift pattern. Easily model and generate any fixed, oscillating, staggered, mixed, and rotating shift schedule.
  • Shift Coverage and Schedule Conflict Warnings
    Show the number of employees scheduled in each shift by position, skill, or reason so you can quickly see if any position is over/under staffed while making shift assignments. Detect and warn all sorts of schedule conflicts like overlapping shifts, lacking required skills, minimum rest period, or too many overtime hours.
  • Find Best Fit Employees or Substitutes
    Easily find qualified and eligible employees to fill no-shows and open shifts based on availability, position, skill, labor cost, work hour limits, seniority and other criteria.
  • Online Roster Posting
    Employees can view their planned and actual work hours for the current, previous, or next payroll cycle. On-call, overtime, paid and unpaid time-off hours are also presented.
  • Multi-schedulers with Role-based Access Control
    Set roles to limit access to sensitive data. Keep an audit trail and maintain complete control over the scheduling process by setting up multiple schedulers with different responsibilities. Allow schedulers to create/change employees’ schedules, approve time-off and open shift requests, update employees’ cost data, run reports, and much more.
  • Maintain Complete Employee Information
    Keep track of teams, positions, and up-to-date employee's availability. Define skills/certifications and assign shifts based on employee’s skills/certifications. Avoid over/under staffing a shift with people you need by skills and get an alert when an employee’s skill is about to expire. Use the 25 customizable data fields to store additional information to fit your business needs.
  • Labour Cost Control
    Automatically sum up employees’ work hours and costs; calculate overtime, on-call, time off, and shift premium pays; and provide detailed cost reports, so you know instantly if you are on budget.
  • Overtime, On-call, Shift Premium Pay
    Handle practically all types of overtime pay through the use of daily overtime rules and work period overtime rules. Flexible premium pay rules help you compute extra pay to employees working on public holidays, certain days or hours of the day, irregular shifts, etc.
  • Planned vs. Actual Costs, Time Sheet Data for Payroll
    Keep track of planned and recorded work hours (based on punch in/out times). Run reports to see variances in employee planned vs. recorded work hours and costs for any date range. Generate timecards for payroll based on either planned or recorded work hours. Use data API to interface with external payroll systems.
  • Comply with Labour Rules and Collective Agreements
    Avoid grievances and ensure compliance with collective bargaining agreements, HR policies, and labour and working time regulations. When filling an open shift, you can use multiple criteria to narrow down the number of eligible employees.
  • Extensive Data Analysis and Reporting Capabilities
    Use a comprehensive set of 50 standard reports to analyze your scheduling data; prepare records for day-to-day management and planning; and track employee activities, work assignments, labor costs, coverage, and time-offs. Filter, sort, and group report data in thousands of ways. Export to Adobe Acrobat’s PDF format, Microsoft Word, or Microsoft Excel.
  • Employee Communication
    Keep teams in sync and notify employees that their work schedule has changed or when open shifts are created and available to bid on. Schedulers get notified when employees perform certain tasks, including requesting time off, bid on an open shift, or accepting a shift trade from a coworker.

Benefits for Employees

  • View Work Schedules
    View employee's shift assignments, time-off, shift trades as well as co-workers’ work schedules. From this planner, employees can filter what they want to see, request time off, bid on open shifts, and trade or pick up shifts from co-workers.
  • Request Time Off
    Employees can make time off/vacation requests, and schedulers can track, manage, approve, or deny those requests. Employees can see the approval status and are automatically alerted when their request is approved or rejected via an in-app notification.
  • Trade/Pick Up Shifts
    Allow shift trading between employees with or without a scheduler’s approval. Employees can post their assigned shifts to trade with coworkers who are eligible to work the shifts.
  • Punch In/Out
    Employees can punch in and out of their assigned shifts, and schedulers can see the punch data in real-time in the Punch view or run reports to see the variances between planned vs. actual work hours and costs for any date range.
  • Self-scheduling with Open Shifts
    Empower employees by letting them self-schedule with open shifts. Schedulers can simply create an open shift for a position and specify the number of employees needed and the required skills.
  • View Time Card Information
    Employees can view their planned and actual work hours for the current, previous, or next payroll cycle. On-call, overtime, paid and unpaid time-off hours are also presented.
  • Look Up Coworkers
    Employees can look up coworker’s contact information to call, text, or email. Schedulers decide whom to include or exclude from the directory.
  • Update Availability
    Save time and stay up-to-date by allowing employees to update their own contact information and availability. Employees can enter their availability information for each day of the week, and in multiple time segments as needed.

Snap Schedule saved New South Wales taxpayers $250,000 in custom programming the second we saw how good this Rotaing program is, and stopped looking further.  Snap Schedule is also saving us quite significant payroll costs, as we're using fewer members to get through our caseload.   It gives us the visibility and control to schedule more members for full days of work.   Previously, we often paid full salary for days we could only partially fill with hearings.   Now, Snap Schedule thoroughly fills members' days, so we've cut back on more-expensive part-time staff.

Evan Pidgeon Consumer, Trader and Tenancy Tribunal

Try It For Yourself

Try Snap Schedule 365 absolutely free for a full 30 days. The trial period starts on the day you first use our software and automatically expires 30 days after. You can use one of the sample schedules to evaluate the software features or enter real data and use Snap Schedule 365 to schedule and manage your employees.

Get Your Free Trial

Request a Personalized Demo & Consultation

If you prefer personalized online demo from the convenience of your office via Citrix GoToMeeting, we can do that too. We will schedule one of our product specialists to help you set up your schedule, walk you through the many features of our scheduling software, and answer your specific questions. There is no risk, no cost, and absolutely no obligation on your part.

Request a Demo

QUESTIONS? OUR REPS HAVE ANSWERS. 1-800-450-4230

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