Use Snap Schedule employee scheduling software to plan your payroll and shift differential pay incentives, like on-call payments, overtime pay, and more.

You can go to the Manage section and click on “Employees,” for a list of your staff.  Double-click on an employee to set basic details, including their hourly wage.

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Then, click on “Settings” and go to the “Default Settings” tab, to define your rules for overtime pay.  Just tick the checkbox, and enter your threshold and your pay multiplier.  When an employee works more than 8 hours in a day, perhaps they receive 1.5 times their regular rate for the additional hours.  You can add more rules if you like. Snap Schedule provides a very flexible scheme to handle practically all types of overtime pay through the use of daily overtime rules and work period overtime rules.

You can also set overtime rules for an entire pay period, from a week, to a month, to eight weeks.  Just indicate when your pay period begins, and then set up your rules.  Please note: any daily overtime hours will not be counted again for work period overtime.  There’s no need to pay two bonuses for the same hour of work.  When you’re done, click “OK.”

Click on “Shift Premium Policies” to set up special payments—for instance, differential pay for working holidays and night shifts, for travel time, or for being on-call.  Just click the link to create a new shift premium policy.

Give your policy a unique name, and describe what it’s for.  Then, define your bonus: a fixed payment per shift, a fixed amount per hour, or a percentage of the employee’s regular pay per hour.  For example, I’ll offer $10 plus 10% extra on top of the employee’s regular pay for working the shift.

Now, you can apply this premium to certain shifts—for instance, the night shift.  Or you can click “Applicable Days,” and then check off one or more days of the week, or select special holidays from the calendar and add them to your list.  You can even offer a premium for any hours worked at a specific time on those days—for instance, after 10pm on New Year’s Eve.

You can even set up “On Call Pay,” and specify a flat rate, an hourly rate, or a percentage of regular pay for employees who are on call for a shift, but don’t have to work.  Go to the Schedule section and click on Calendar, Shift, or Daily, and then right-click on a cell and place an employee on call, and Snap Schedule will calculate this special rate for that shift, rather than the employee’s usual pay.

Finally, click on Details, and then on Configure, and you can choose to display the total cost of your payroll alongside your shift assignments, including regular and overtime pay, on-call pay, and even paid time off.  Every time you assign an employee to a new shift, their total pay, and your total payroll, will be updated automatically so you know instantly if you are within budget.

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